Crime Prevention Action Fund (CPAF) - Funding Application Guide

Crime Prevention Action Fund (CPAF)

The CPAF 2021 Call for Applications is now closed and is no longer accepting applications. The deadline to submit an application was on October 6, 2021, at 11:59 p.m. Pacific Time (PT).

Introduction

This document is your step-by-step guide to completing an application for funding under the Crime Prevention Action Fund. It is recommended that you refer to the guide while completing the online application form.

Before applying

Review the information in this Funding Application Guide, noting all of the required information and supporting documentation. Please note that incomplete applications will not be considered for funding. If you have any questions about the application process, please reach out to a Program Advisor who will be able to provide you with assistance. Contact information is available in Part F of this guide.

Contents

This funding application guide consists of six main components:

Part A: Program Overview

Public Safety Canada is working to build a safe and resilient Canada through the National Crime Prevention Strategy (NCPS).  The Crime Prevention Action Fund (CPAF) under the NCPS, provides time-limited funding in the form of grants and contributions to support the implementation and evaluation of local, targeted and tailored crime prevention initiatives with an objective to develop and share the knowledge of what works.

We work closely with partners and stakeholders in the provinces and territories to develop and implement results-driven programs that target specific crime issues in regions and communities across Canada. We provide tools, knowledge and support to undertake crime prevention initiatives in communities large and small across Canada.

Part B: Call for Applications Priorities

The 2021 CPAF Call for Applications priorities are:

1. Multi-Sectoral Direct Intervention Project

Support new multi-sectoral community-driven direct intervention project for an identified priority youth population. Projects focusing on Black and Indigenous youth will be prioritized.

Multi-sectoral approaches refer to deliberate collaboration among various stakeholder groups (i.e. government, Indigenous organizations, service providers) and sectors (i.e. health, education, private sector) to jointly achieve a shared outcome. By engaging multiple sectors, partners can leverage knowledge, expertise, reach, and resources, benefiting from their combined and varied strengths as they work toward a shared goal to provide youth-centered services.

For additional information, please refer to the Multi-Sectoral Approaches for Crime Prevention Programs: What You Need to Know and Annex B.

2. Research on Multi-Sectoral Initiative

Support research project for the development and dissemination of knowledge products such as information, tools and resources on multi-sectoral community-driven crime prevention initiatives. Projects focusing on Black and Indigenous youth will be prioritized.

For additional information, please refer to the Multi-Sectoral Approaches for Crime Prevention Programs: What You Need to Know

3. Research on the Impacts of the Pandemic

Support research project for the development and dissemination of knowledge products such as information, tools and resources on the impacts of the pandemic on crime prevention issues (e.g. family violence, substance abuse, mental health, etc.). and/or service delivery.

Projects must fall under one of the above priorities to be eligible for this call for applications.

Funding limits

Funding limits

Max. Funding per Project

Maximum Funding Period

Stacking Requirements

$1,500,000 / year

60 months

Minimum 5% cost share from non-governmental sources

Eligible Recipients

Contributions may be provided to the following classes of recipients in support of the objectives of the NCPS:

Crown corporations, for-profit groups and individuals are examples of recipients that are not eligible for funding under the NCPS.

Eligible Expenditures

Funds may be used only for expenditures directly related to the activities of the project identified in a budget approved by the Department.

For a full list of eligible and ineligible expenditures, please refer to the CPAF Terms and Conditions.

Part C: Application Deadline and Requirements

The current call for applications is open from August 11, 2021 to October 6, 2021. Completed applications must be submitted online no later than 11:59 PDT on October 6, 2021.

Application form questions can be found in Annex A of this guide. Applicants are encouraged to prepare their answers to the application questions before completing the online application form.

A complete application consists of:

Incomplete applications and applications received after October 6, 2021 will not be considered for funding.

Information Session

Information sessions will be held on August 17, 2021 at 11 a.m. (French) and August 17, 2021 at 1 p.m. (English), Eastern Daylight Time (EDT). These sessions will provide an opportunity for interested applicants to pose questions about the program and the application requirements and process.

To participate, please register for the session.

Part D: Application Assessment and Project Evaluation

Assessment Criteria

A criteria-based assessment process ensures that all applications are evaluated objectively and consistently, according to the CPAF Terms and Conditions and the availability of funding.

Applications will be assessed based on the following criteria:

Assessment Process

The application assessment process will consist of:

  1. Initial review by Program Advisors to verify that mandatory information has been provided, and basic eligibility criteria are met (see Part C: Application Requirements and Deadline);
  2. Detailed review of the application to assess the nature and scope of the proposal, the applicants readiness to implement the project and the extent to which the project is innovative;
  3. Consultation with provincial/territorial government partners and other federal government departments; and
  4. Departmental committee review of eligible applications and funding recommendations.

Public Safety Canada aims to select applications that help bridge gaps in knowledge on how crime prevention programs can be adapted to respond to identified needs within vulnerable communities. Therefore, the basic score of each application will be one of many factors considered for the final selection.

Project Evaluation

Evaluation is a key activity in the implementation of CPAF. In addition to the regular performance monitoring and reporting required for all projects funded under a contribution program, Public Safety Canada supports robust and rigorous evaluation of selected projects and provides assistance to develop and implement evaluations that are appropriate to the type of project being undertaken. Project evaluation findings contribute to building the evidence and knowledge about effective crime prevention practices.

In order to be considered for an evaluation, applicants should demonstrate:

Communication of Results

All applicants will be contacted by Public Safety Canada with the results of the assessment.

Applications that have been selected for further development will be invited to work with PS Program Advisors to develop their project into funding agreements.

Important Note:

Funding or reimbursements cannot be provided to applicants for any activities that have been started or completed prior to signing a contribution agreement with Public Safety Canada.

Part E: Helpful Resources

Part F: Contact Information

For any questions on technical issues or clarification on specific questions you may contact a Program Advisor in your region:

Annex A: Application Form Questions

You are encouraged to prepare your responses to the questions before completing the online application form. For ease of reference, the questions of the online form have been transcribed below:

Select your language of choice.

English or French.

Section 1: Key Information

Technical Difficulties

Applicants that experience technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the Program mailbox to report the technical issue within 24 hours of the application deadline and request approval to submit their application.

The e-mail must describe the technical difficulties and include a timeline of the applicant's submission efforts. Once the request has been reviewed, Public Safety Canada will inform the applicant whether the request to submit a late application has been approved or denied. As such, requests will not be automatically approved.

Note that the deadline to submit your application is October 6, 2021.

Please review the Call for Applications webpage and download the following important documents before starting this funding application form: 

Ensure that all applicable sections of this application form are completed, including the budget and workplan documents. Incomplete applications, including submissions missing the mandatory documents or submissions that do not use the templates provided, will not be considered for funding.

Please send your inquiries through the Program mailbox and a Program Officer will provide you with assistance.

Notice to the Applicant

Applicants are not to assume an approval or incur obligations or expense until such time as they have been notified of funding approval and have signed a contribution agreement.

All contributions are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by the requirements of the Policy on Transfer Payments.

Public Safety Canada may elect to make contributions for applications submitted under this solicitation in the future. These may be dependent on, among other considerations, the merit of the applications and on the future availability of appropriations.

Confidentiality

Information provided by applicants is subject to the Access to Information Act (R.S.C., 1985, c. A-1) and the Privacy Act (R.S.C., 1985, c. P-21). Information provided is collected under the authority of the Department of Public Safety and Emergency Preparedness Act (S.C. 2005, c. 10) for the purpose of supporting the implementation of projects.

The information collected in this application will be used, and may be disclosed, for the purposes of assessing the eligibility/merits of your application's evaluation. Information that you provide may be shared with external consultants, review committee members, officials in other Departments, Federal, Provincial and/or Territorial Governments or Members of Parliament. It may also be used and/or disclosed for policy analysis, research and/or evaluation purposes in order to conduct these activities.

Please note, these additional uses and/or disclosures of information will not impact your project.  Should you have questions regarding the manner in which Public Safety Canada handles your personal information, you may elect to contact the Director of Access to Information and Privacy (ATIP) at Public Safety Canada or The Office of the Privacy Commissioner of Canada.

Reporting Requirements

Please note that should you be awarded funding, you will be required to report project data in a template provided by Public Safety Canada, such as but not limited to priority population and number of participants.

If you select no, your application will be ineligible for review.

1.1. Are you willing to report on the project to the Government of Canada?
Yes
No

Section 2: Organizational Identification

2.1. Organization’s legal name:

2.2. Organization's operating name If different from legal name:

2.3. Type of Organization: (select one)

In question 2.3, if you selected: National, provincial, territorial, municipal, community or professional organization; Indigenous Organization; Not-for-profit Organization; or Canadian universities, educational institutions/boards of education and Centres of excellence:

Select the sector your organization identifies with: (select one)

In question 2.3, if you selected: National, provincial, territorial, municipal, community or professional organization; Indigenous Organization; or Not-for-Profit Organization:

Identify the number of employees of your organization. This includes staff and volunteers.

In question 2.3, if you selected: National, provincial, territorial, municipal, community or professional organization; Indigenous Organization; or Not-for-profit organization:

What is the average annual revenue of your organization?

In question 2.3, if you selected: National, provincial, territorial, municipal, community or professional organization; Not-for-profit organization; Canadian universities, educational institutions/boards of education and Centres of excellence:

Has your organization ever received funding from federal provincial/territorial or municipal governments?

In question 2.3, if you selected: National, provincial, territorial, municipal, community or professional organization; Canadian universities, educational institutions/boards of education and Centres of excellence; or Not-for-profit organization:

Does your organization have outstanding amounts owing to the Government of Canada? Answering yes to this question will not invalidate your application.

In question 2.3, if you selected, if you selected Government:

Select your specific level of government: (select one)

In question 2.3, if you selected, if you selected Not-for-profit organization:

Provide your Canada Revenue Agency (CRA) business number, GST/HST number.

2.4. Describe the mandate, mission, and objectives of your organization. (2500 character limit)

Organization address/location:

Organizational contact person:

Does the organization contact person have signing authority on behalf of the organization?

If you selected no, provide an additional contact with signing authority:

Is the organization’s contact address the same as the one provided for the organization?

If you selected no, please provide the organization's address:

Section 3: Project Overview

3.1. Project Overview:

3.2. Identify the type of crime prevention project you are submitting (Select one):

Questions 3.2a., 3.2b. and 3.3 are only for applicants who are submitting a direct Intervention multi-sectoral project

3.2a. Approximately how many individuals will benefit from the project activities?  Only include participants from your priority population.

3.2b. Multi-Sectoral community-driven direct intervention projects enhance protective factors for youth and reduce risk factors associated with crime for priority populations.

Please select the demographic categories that apply directly to your project’s priority population and that you will tailor your services to.

Note: Demographic categories based on Statistic Canada, National Household Survey, 2011.

*For the next questions, answer only the questions related to the demographic categories of the project's priority population that you selected in question 3.2b*

If you selected Ethnicity in question 3.2b., identify the priority population(s) by ethnicity. Only select those that apply directly to your project and that you will tailor your services to.

If you selected Indigenous, please select all that applies:

If you selected Gender in question 3.1b., identify the priority population(s) by gender. Only select those that apply directly to your project and that you will tailor your services to.   

If you selected Sexual Orientation in question 3.1b., are you going to tailor your services to the LGBTQ2S+ community?

If you selected Age in question 3.1b., identify the priority population(s) by age. Only select those that apply directly to your project and that you will tailor your services to.

If you selected Religion in question 3.1b., identify the priority population(s) by their religion. Only select those that apply directly to your project and that you will tailor your services to.

If you selected Disability in question 3.1b., identify the priority population(s) by disability. Only select those that apply directly to your project and that you will tailor your services to.

If you selected Immigration Status in question 3.1b., identify the priority population(s) by immigration status. Only select those that apply directly to your project and that you will tailor your services to.

3.3. Select the main risk factors/protective factors that your project proposes to address (up to a maximum of three):

Section 4: Project Description and Organization Readiness

4.1. Need for the project:  Describe the nature and extent of the (a) crime prevention issue in relation to the priority youth population and (b) existing gaps in services, knowledge and/or partnership to be addressed by the project. (2500 character limit)

4.2 Objective and Activities: Describe the project objectives and activities and how they will address the need and existing gaps in services, knowledge and/or partnership. (2500 character limit)

4.3. Project expected outcomes: Describe the anticipated results in relation to the project activities. (2500 character limit)

4.4. Project Partners: Identify the organizations you will work with to deliver the project and describe how their role and contribution is essential to the project. (2500 character limit)

4.5. Readiness: Describe your organization’s strengths, expertise, resources, skills, experience, and/or knowledge to deliver the project, including your past experience working with the priority population. (2500 character limit)

4.6. Feasibility: Identify the potential challenges in delivering the project as well as proposed solutions to overcoming them. (2500 character limit)

4.7. Project Management: Describe your experience in managing multi-year projects and budgets of value comparable to that of the proposed project. (2500 character limit)

Section 5: Program and Call Priorities

*Questions 5.1 to 5.11 are only for applicants who are submitting a Multi-Sectoral Community-Driven Direct Intervention project*

5.2. Multi-sectoral approach: Demonstrate that project partners are from at least 2 different sectors from your own (Community-based, Education, Social Services, Law enforcement, government, etc.) (2500 character limit)

5.2. Partnership readiness: Have you worked with these sectors on other initiatives? If so, provide a description of the initiatives and of your collaboration with these sectors. (2500 character limit)

5.3. Confirmation of Partnership: Which organizations have agreed to partner with you on this project. For organizations that have been identified, but have not yet agreed to partner with you, how will you engage them in the project? (2500 character limit)

5.4. Engagement/Selection of priority population: How will you and your partners from other sectors work together to engage and/or select your project participants? (2500 character limit)

5.5. Youth-centered and Integrated/Holistic services: How will you and your partners from other sectors work together to provide youth-centered and integrated/holistic services for the project participants?   (2500 character limit) 

5.6. Services responsive to the priority population: How will you and your partners from other sectors work together to provide services that are responsive to the specific demographics of your priority youth population (ethnicity, age, etc.)? (2500 character limit)

5.7. Gender-responsive services: How will you and your partners from other sectors work together to provide services that are responsive to the needs of boys, girls and/or gender-diverse youth? (2500 character limit)

5.8. Information Management: Does your organization currently collect and store information on existing programs (e.g., participant attendance, participant and/or stakeholder survey results, program financial records, and demographic)? If so, please describe how your organization collects and stores data. (2500 character limit)

5.9. Evaluation: Does your organization have an interest in or intend to undertake evaluation activities related to the proposed project?

5.10. Has your organization been involved in evaluation activities in the past?

If you selected yes, please describe (e.g. name of project, purpose of evaluation):

5.11. Sustainability: Public Safety Canada provides time-limited funding. Have you included sustainability planning activities in your project workplan?

*Questions 5.12 to 5.14 are only for applicants who are submitting a research project on multi-sectoral initiatives or on the impact of the pandemic*

5.12. If you are submitting a research project on multi-sectoral initiative: Describe how the project will increase knowledge on multi-sectoral community-driven crime prevention initiatives. (2500 character limit)

OR

If you are submitting a research on the impacts of the pandemic: Describe how the project will increase knowledge on the impacts of the pandemic on crime prevention issues (e.g. family violence, substance abuse, mental health, etc.). and/or service delivery. (2500 character limit)

5.13. Methodology and Design: Describe your research methodology. Define the methodology(ies) and research design to be used, along with the feasibility of tasks necessary to achieve objectives, such as collection, validation and analysis of data, meaningful participation of key participants, access to expertise and resources for complex analysis, etc. (2500 character limit)

5.14. Project deliverables and knowledge dissemination plan: Describe the project deliverables and knowledge dissemination plan. (2500 character limit)

Section 6: Budget and Workplan

Please note incomplete submissions will not be considered. The completed application must include the documents listed below.

Section 7: Official Languages and Disclosure

7.1. Official Language: What will your organization do to address official languages requirements for linguistic minorities, as per the Official Languages Act, with respect to this project? (2500 character limit)
Describe how the needs of the official language group will be addressed. If there are none to be considered, provide a rationale as to why.

7.2. Will this project include the services of a former public servant either as an employee or as a member of the Board of Directors who left the Federal Government in the last twelve months? If yes, please provide assurance that the public servant (or former public servant) is in compliance with the Values and Ethics Code for the Public Sector, and the Conflict of Interest Act (S.C. 2006, c.9) or the Parliament of Canada Act (R.S.C., 1985, c. P-1.01):
Yes
No
If yes, please provide assurance: (2500 character limit)

7.3. Will this project include the services of a lobbyist? If yes, please provide assurance that, where lobbyists are used, they are registered in accordance with the Lobbying Act (R.S.C., 1985, c.44 (4th supp.)) and that no commissions or contingency fees have or will be paid directly or indirectly to any person for negotiating or securing this request for funding:
Yes
No
If yes, please provide assurance: (2500 character limit)


7.4. Will a Federal official participate on an advisory committee or board?

Yes
No
If yes, please provide assurance: (2500 character limit)

Declaration and Signature

As a representative of the organization named below, I declare that:

And understand that:

Declaration:

Feedback

Would you like to provide any feedback with regards to this application tool (i.e. technology, questions, length, etc)?  Please note that feedback is optional.
Yes. Please provide your feedback (max 4000 character):
No

Submission

You have reached the end of the online portion of this application.

Ensure that you double check that all of the responses provided are accurate and fully complete.

Print a copy of your application now. If you submit your application without printing a copy, please contact Program mailbox.

Once you are ready to submit your application, press the submit button .

Once you have submitted your application, you will be redirected to Public Safety Canada's webpage.

As a reminder, upon completion of this application the organization contact will receive an e-mail confirming that the application has been received.  If the organization contact's e-mail information was misspelled, they will not receive a confirmation e-mail.

Thank you for your interest.

Annex B: Considerations for Submitting a Strong Multi-Sectoral Application

Multi-sectoral approach to crime prevention is the focus of the 2021 CPAF Call for Applications. Multi-sectoral refers to the deliberate collaboration among various stakeholder groups (i.e. government, Indigenous organizations, service providers) and sectors (i.e. health, education, private sector) to jointly achieve a shared outcome. By engaging multiple sectors, partners can leverage knowledge, expertise, reach, and resources, benefiting from their combined and varied strengths as they work toward a shared goal to provide youth-centered services.

Applicants should carefully read Multi-Sectoral Approaches for Crime Prevention Programs: What You Need to Know for a clear understanding of what is central to a successful multi-sectoral project.

The table below also provides a brief overview of what a strong multi-sectoral direct intervention application could incorporate:

A strong multi-sectoral direct intervention application could incorporate
Criteria

Description

How to be successful

Assessment of Local Crime Issues:
Demonstration of the need, objectives and activities of the project

Identify the crime issue including its history, the youth involved, the associated risk and protective factors for an integrated/holistic understanding of the problem.

An integrated/holistic understanding of the crime issue may aid in identifying existing community organizations for potential partnerships.

Describe the nature and extent of the priority issue to be addressed by the project, using the best available evidence, to establish a clear need for the project and demonstrate how the activities link to the anticipated project outcomes.  

Sources can include: official statistics from an organization, reference to observed incidents and trends, media reports, community consultation or assessments, and anecdotal evidence from key stakeholders, etc

Partnerships

Collaborative partnerships should include representation from several groups/sectors such as: schools; social, health and mental health services agencies; local units of government; employment agencies; community residents; and other local agencies/organizations involved in housing, parks and recreation, economic development, faith-based organizations, etc.

Demonstrate how the organization propose to work in collaboration with the identified or confirmed partners from other sectors to provide a continuum of youth-centered services.

Culturally-Based Prevention and Intervention Strategies:  Services Responsive to the Priority Population

Implementing a direct intervention crime prevention project tailored to the lived realities of the identified priority population such as Black and Indigenous, for example, is critical to meaningfully engage with  communities.

Demonstrate that projects aim to include activities and interventions that are, for example: culturally relevant; values-based (ex. taking into account the social and economic realities of communities including poverty, addiction, mental and emotional health, community capacity, etc.); and responsive to the needs of the youth priority population.

Gender Specific Services and Trauma Informed Strategies

Gender-based Analysis Plus (GBA+) is an analytical process used to better understand the different types of experiences and needs of diverse individuals and groups, in order to enhance the success and reduce potential harms of policies, programs, and research projects. Diversity in this context may refer to categories such as sex, gender, race, ethnicity, religion, age, and mental or physical disability, as appropriate to the project.  

Research identifies that youth who experience trauma are more likely to have increased risk for involvement in the Criminal Justice System. Traumatic life experiences include childhood maltreatment, poor mental health and living in poverty. 

Demonstrate that the project incorporates a GBA+ and trauma informed approach that serve the priority youth population by integrating services to address risk factors, health needs and incorporate emotional and psychological components in relation to one another and not in isolation.

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