Reporting on Green Procurement
This supplementary information table supports reporting on green procurement activities in accordance with the Policy on Green Procurement.
Context
The Policy on Green Procurement supports the Government of Canada's effort to promote environmental stewardship. In keeping with the objectives of the policy, Public Safety Canada supports sustainable development by integrating environmental performance considerations into the procurement decision‑making process through the actions described in the 2019 to 2022 FSDS “Greening Government” goal.
Public Safety Canada is bound by the Federal Sustainable Development Act but did not develop an optional 2022-23 DSDS Report. Instead, to comply with the reporting requirements under the Policy on Green Procurement for 2022 to 2023, the Reporting on Green Procurement supplementary information table was prepared and listed, below, in the 2022-23 Departmental Results Report Supplementary Information Tables (SITs).
Commitments
| FSDS target(s) | FSDS contributing action(s) | Corresponding departmental action(s) | Starting point(s)/Performance indicator(s)/Target(s) | Results achieved | Contribution by each departmental result to the FSDS goal and target |
|---|---|---|---|---|---|
Actions supporting the Greening Government goal and the Policy on Green Procurement |
Departments will use environmental criteria to reduce the environmental impact and ensure best value in government procurement decisions |
Reduce the intake of paper proposals from supplier community by establishing an e‑bidding in competitive processes. |
Starting Point: Data unavailable Performance indicator: Percentage of competitive procurement files that use e‑bidding Target: 25% in 2020 50% in 2021 90% in 2022 |
100% – As of March 2020 all competitive procurement files used e-bidding and PS only accepts proposals via email. Since the pandemic e-signatures were introduced and applied on all procurement files including signed documentation from clients. |
E-bidding and optimization of existing technology will reduce paper consumption and real property footprint. SDG 12 (Responsible Consumption and Production) |
Incorporate environmental considerations into the development of procurement instruments or requests for proposals and contracts. |
Starting point: no environmental specific evaluation criteria Performance indicator: % of solicitations estimated over $500K that include at least 1 environmental consideration criteria Target: 2020 – 30% of solicitations exceeding $500K Target: 2021 – 50% of solicitations exceeding $500K Target: 2022 – 75% of solicitations exceeding $500K Target: 2023 – 100% of solicitations exceeding $500K |
100% - All of PS's solicitations include green procurement clauses, such as to provide and transmit draft and final deliverables in electronic format, print on minimum recycled content of 30% and/or as originating from a sustainably managed forest, print double sided in black and white format and recycle (shred) unneeded printed documents in accordance with security requirements of the contract. PS also only accepts invoices electronically including proposals in response to solicitations. In addition PS is consulting external partners (including ECCC and PSPC) to further our green procurement objectives. |
Incorporate environmental consideration evaluation criteria which will reduce the environmental impact of the product or service being purchased in large procurements. SDG 12 (Responsible Consumption and Production) |
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Incorporate environmental considerations into the procurement of goods and services using existing standing offers and supply arrangements. |
Starting Point: 90% Performance indicator: % of procurements against standing offers and supply arrangements that have a green indicator status. Target: 2021 – maintain 90% Target: 2023 – 95% |
99% of procurement of goods and services using existing standing offers and supply arrangements incorporate environmental considerations. |
Procurement goods and services via existing National Master Standing Offer/Supply Arrangements with green status. Green status goods and services are environmentally preferable goods and services. These are goods and services that have a reduced impact on the health of Canadians and on the environment SDG 12 (Responsible Consumption and Production) |
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Departments will adopt clean technology and undertake clean technology demonstration projects |
Lead by example as an early adopter of clean technology innovations Maintain or improve existing approaches to sustainable workplace practices (printer ratios, paper usage, green meetings) Reduce printing units which will help reduce GHG emissions |
Lead by example as an early adopter of clean technology innovations Maintain or improve existing approaches to sustainable workplace practices (printer ratios, paper usage, green meetings) Reduce printing units which will help reduce GHG emissions |
Reduced number of printers in the NCR by ~49.5% (from 95 units to 48 units). Reduced number of printers in the Regions offices by ~8.6% (from 35 units to 32 units). |
FSDS: 12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as an early adopter of clean technology innovations: Reduce paper consumption which will reduce the need to purchase paper, thus reducing GHG emissions produced during manufacturing and transportation of paper |
Lead by example as an early adopter of clean technology innovations: Reduce paper consumption which will reduce the need to purchase paper, thus reducing GHG emissions produced during manufacturing and transportation of paper |
80% reduction in paper usage from 2018-19 to 2022-23 for NCR. We are unable to retrieve data usage for regional printers. There is no central server to calculate printer usage in region. 2018-19: 4,675,000 paper printed 2020-21: 1,950,000 paper printed 2021-22: 646,091 paper printed 2022-23: 932,374 paper printed The Department also launched Equitrac Follow-me printing which requires users to print only when the building pass is scanned on the printer – reducing the amount of paper printed upon print work submission. |
FSDS: 12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as an early adopter of clean technology innovations: Maintain a power management standard for multifunctional printers |
Starting point: 100% of multifunctional printers are power managed Performance indicator: Percentage of multifunctional printers that are power managed Target: 100% |
100% of printers are power managed. |
FSDS: 12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as an early adopter of clean technology innovations: Incorporate environmental considerations into purchasing decisions which will help reduce GHG emissions (recycled paper content) |
Lead by example as an early adopter of clean technology innovations: Incorporate environmental considerations into purchasing decisions which will help reduce GHG emissions (recycled paper content) |
100% of copy paper and envelopes purchased contained a minimum of 30% recycled content. |
FSDS: 12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as an early adopter of clean technology innovations: Continue to improve video and teleconferencing capabilities, thereby reducing the need to commute and travel for in-person meetings and paper usage |
Starting point: Number of boardrooms in 2018-19 with improved audiovisual equipment (6) Performance indicator: Number of boardrooms with improved audiovisual equipment Target: 3 additional boardrooms with updated audiovisual equipment (total of 9) |
Target met. Total boardrooms (including NCR and Regional offices) that are equipped with audio visual equipment is 20. |
FSDS: 12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as the first user of clean technology innovations: Continue to strengthen videoconferencing and teleconferencing capabilities to reduce paper use and the need for travel to face-to-face meetings |
Starting point: Number of communiques sent to staff in 2019-20 promoting the use of the department's video and teleconferencing facilities (0) Performance indicator: Number of communique(s) sent to PS staff promoting the use of the department's video and teleconferencing facilities Target: 1 communique |
Target met. 2 InfoBulletin articles were sent to PS staff promoting the use of the department's video and teleconferencing facilities. |
FSDS:12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as an early adopter of clean technology innovations: Work with SSC to increase network bandwidth and improve Wi-Fi in all NCR buildings |
Starting point: 30 mbps per regional site in 2019-20 (bandwidth) & Wi-Fi legacy Performance indicator: Percentage of sites with upgraded network bandwidth and improve Wi-Fi in all National Capital Region buildings Target: 100% of sites upgraded to Shared Services Canada/Microsoft recommended bandwidth & migration to GC Wi-Fi in all National Capital Region buildings |
100% of sites have been upgraded o 40 Mbps. 33% of GC Wi-fi implementation has been completed in the NCR. Expected completion of GC Wifi installation in the NCR in March 2024. |
FSDS:12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production |
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Lead by example as an early adopter of clean technology innovations: Dispose of waste in an environmentally sound and secure manner Dispose of waste such as electronics in an environmentally sound manner which will reduce their presence in landfills where it can produce higher GHGs Reuse or recycle workplace material and assets in an environmentally sound and secure manner (toner cartridges) |
Lead by example as an early adopter of clean technology innovations: Dispose of waste in an environmentally sound and secure manner Dispose of waste such as electronics in an environmentally sound manner which will reduce their presence in landfills where it can produce higher GHGs Reuse or recycle workplace material and assets in an environmentally sound and secure manner (toner cartridges) |
100% of e-waste was disposed of in an environmentally sound and secure manner via Computers for Schools. |
FSDS:12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as an early adopter of clean technology innovations: Maintain the ratio of IT assets per employee by implementing a One Device Policy with very limited exceptions |
Starting Point: Device ratio of 1.5 devices per employee in 2019-20 Performance Indicator: Ratio of devices per employee Target: Device ratio of 1.1 devices per employee in 2023 |
Target met. Ratio of 1.08 devices per employee in 2022-23. PS also implemented in 2022-23 a new standard in regards to assigned equipment; assigned equipment includes 1 monitor (not 2), 1 keyboard, 1 mouse, and 1 tablet (no docking station). Previous assignment equipment standard was: 2 monitors, 1 docking station, 1 keyboard, 1 mouse, and 1 tablet. |
FSDS:12.5: By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse. SDG 12 (Responsible Consumption production) |
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Lead by example as an early adopter of clean technology innovations: Encourage sustainable business travel practices or commute to work through messaging and events to reduce GHG emissions. Increase awareness on green travel practices, including telework, which will contribute to a reduction in GHG emissions. |
Number of messages and events published via InfoTV, InfoBulletin released to encourage green travel practices. Starting point: FY 2019-20 = Data unavailable Target: minimum of 2 messages per year. |
2 messages were published InfoBulletin in regards to green practices. During fiscal year 22/23 travel was minimal due to implications/restrictions caused by the COVID-19 pandemic. |
Promote and encourage sustainable travel practices to reduce carbon footprint per employee. FSDS: 13.2 Integrate climate change measures into national policies, strategies and planning SDG 13 (Climate Action) |
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Support for green procurement will be strengthened, including guidance, tools and training for public service employees |
Develop an initiative that will enable procurement officers to work digitally and not be required to print files. |
Starting Point: 0% digitization of procurement documents Performance Indicator: Percentage of documents able to be electronically approved or digitally signed Target 2021: 100% procurement documents not requiring legal signature are saved electronically and not placed on a paper file Target 2023: Implementation of electronic approval or digital signature initiative allowing procurement officers to save 100% of documents electronically |
Target met - 100% – As of March 2020 all competitive procurement files used e-bidding and PS only accepts proposals via email. Since the pandemic e-signatures were introduced and applied on all procurement files including signed documentation from clients. PS implemented electronic approvals, digital signatures and all files are 100% paperless. |
Optimization of existing technology will reduce paper use and real property footprint |
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Enhance knowledge within the Contracting and Procurement Unit that will assist in the development of evaluation criteria that will reduce environmental impact |
Starting point: All procurement officers have taken the Green Procurement Course Performance Indicator: Percentage of officers to participate in at least one training sessions to enhance knowledge Target 2021 – 75% of officers have taken new Course – Procurement – Reducing environmental impact in purchasing goods and services |
100% - All procurement officers have taken the Green Procurement Course. The new course on reducing environmental impact in purchasing goods and services is no longer being offered. Should other courses offered by the CSPS be available on green procurement, the contracting and procurement unit will register. |
Increased knowledge will help to ensure criteria are appropriate and effective. |
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Incorporate environmental considerations into the development of procurement instruments or request for proposals and contracts subject to trade agreements. Ensure procurement officers, managers and functional heads of procurement and material include contribution to and support for the Government of Canada Policy on Green Procurement objectives in their performance evaluations |
Starting point: N/A Performance indicator: Request for Proposals (RFPs) subject to trade agreements include reminders to vendors to refrain from printing the RFP and associated solicitation documents Target: 100% of RFPs Starting point: Data unavailable Performance indicator: Percentage of contracting Officers, Director and Director General of Corporate Services have DSDS related procurement objectives included in their annual Performance Management Assessments (PMAs) Target: 100% of Corporate Services Directorate (CSD) functional authorities have DSDS related procurement objectives included in their annual PMA |
100% Target met. Corporate Services Directorate (CSD) functional authorities have DSDS related procurement objectives included in their annual PMA. Green procurement clauses were included in all RFPs and contracts as well. |
FSDS: Continue to demonstrate a strong commitment to international leadership on clean growth and climate change. SDG 12 (Responsible Consumption production) SDG 13 (Climate Action) |
Report on integrating sustainable development
Public Safety Canada will continue to ensure that its decision-making process includes consideration of FSDS goals and targets through its strategic environmental assessment (SEA) process. A SEA for a policy, plan or program proposal includes an analysis of the impacts of the given proposal on the environment, including on relevant FSDS goals and targets. As a first step in the SEA process, Public Safety Canada undertakes a preliminary scan of a policy or program proposal to identify possible environmental effects, including impacts on FSDS goals and targets, and to determine whether a full SEA is warranted. An early assessment also helps the Department identify alternative approaches and recommendations in cases where the environmental effects are important.
In 2022-23, Public Safety Canada conducted a total of 19 preliminary scans and no full SEA assessments. In accordance with the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, the Department ensured that the environmental considerations identified through preliminary SEA scans were conducted at the initial stages of each proposal. In each case, the preliminary scans determined there were no meaningful impacts on any of the key areas identified in the SEA template (i.e. natural resources, environment, sustainable and development goals, projects to be subject of the Canadian Environmental Assessment Act, new technologies with environmental implications, or public concerns). Having concluded there would not be any significant interactions with the environment, none of the proposals in 2022-23 advanced to the full SEA assessment stage.
Public statements on the results of Public Safety Canada's assessments are made public when an initiative that has undergone a detailed SEA. The purpose of the public statement is to demonstrate that the environmental effects, including the impacts on achieving the FSDS goals and targets, of the approved policy, plan or program have been considered during proposal development and decision-making.
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