Memorial Grant Program for First Responders

Section 1 – Privacy Impact Assessment Overview

  1. Name of Program or Activity:  Memorial Grant Program for First Responders

  2. Institution responsible for delivering Program or Activity:  Public Safety Canada

  3. Government Official Responsible for the Privacy Impact Assessment: Director General, Policing & Firearms Policy

  4. Head of Institution/Delegate:  Assistant Deputy Minister, Community Safety and Countering Crime Branch

  5. Description of Program or Activity (from Program Activity Architecture) :

    The Policing Policy Directorate provides leadership and coordination to the Canadian law enforcement community, and to Federal/Provincial/Territorial (FPT) and international partners, by developing policies, strategies and programs to address crime, to support the operation and accountability of the Royal Canadian Mounted Police (RCMP), and to deliver the First Nations Policing Program. In recognition of the critical role of first responders in protecting Canadians, the Memorial Grant Program will provide a new federal tax-free grant of $300,000 to families of police officers, firefighters and paramedics including volunteers, reservists or auxiliary members who die as a direct result of their duties on or after April 1, 2018.

  6. Description of the class of records associated with the program or activity: 
    Under this program there are no data elements to consider.
  7. Personal Information Bank:
    With respect to the PIA identified in this Summary, a PIB needs to be:
    • Proposal for a New Personal/Information Bank

  8. Legal Authority for Program or Activity:

    The Department of Public Safety and Emergency Preparedness is the legal authority for the program. Under section 4(1 ), the powers, duties and functions of the Minister extend to and include all matters over which Parliament has jurisdiction- and that have not been assigned by law to another department, board or agency of the Government of Canada- relating to public safety and emergency preparedness. Under section 4(2), the Minister is also responsible for exercising leadership at the national level relating to public safety and emergency preparedness. Under paragraphs 6(1) (a) and (c), the Minister, in exercising his or her powers and in performing his or her duties and functions and with due regard to the powers conferred on the provinces and territories, may initiate, recommend, coordinate, implement or promote policies, programs or projects relating to public safety and emergency preparedness; and may make grants or contributions.
  9. Summary of the project / initiative / change: 

    In recognition of the critical role of first responders in protecting Canadians, the Memorial Grant Program will provide a new federal tax-free grant of $300,000 to families of police officers, firefighters and paramedics including volunteers, reservists or auxiliary members who die as a direct result of their duties on or after April 1, 2018. The objective of the grant is to recognize the service and sacrifice of Canada's first responders who die in the line of duty, including deaths resulting from occupational illness and deaths resulting from a psychological impairment (i.e., suicide).

Section 2 - PIA Risk Area Identification and Categorization

The following section contains risks identified in the PIA for the new or modified program. A risk scale has been included for each risk area lettered "a – f". The numbered risk scale is presented in ascending order: the first level represents the lowest level of potential risk for the risk area; the fourth level (4) represents the highest level of potential risk for the given risk area. Please refer to “Appendix C” of the TBS Directive on PIAs to learn more about the risk scale.

  1. Type of program or activity
    • Administration of program or activity and services
      Risk Scale - 2

  2. Type of Personal Information Involved and Context
    • Sensitive personal information, including detailed profiles, allegations or suspicions and bodily samples, or the context surrounding the personal information is particularly sensitive
      Risk Scale - 4

  3. Program or Activity Partners and Private Sector Involvement
    • Privacy sector organizations or international organizations or foreign governments
      Risk Scale - 4

  4. Duration of the Program or Activity
    • One-time program or activity
      Risk Scale – 1

  5. Program Population
    • The program affects certain individuals for external administrative purposes.
      Risk Scale - 3

  6. Technology and Privacy

    Does the new or modified program or activity involve the implementation of a new electronic system, software or application program including collaborative software (or groupware) that is implemented to support the program or activity in terms of the creation, collection or handling of personal information?  Yes

    Does the new or modified program or activity require any modifications to IT legacy systems and / or services?  No

    The new or modified program or activity involve the implementation of one or more of the following technologies:
    • Enhanced identification methods? No
    • Use of Surveillance? No
    • Use of automated personal information analysis, personal information matching and knowledge discovery techniques? No

  7. Personal Information Transmission
    • The personal information is used in a system that has connections to at least one other system
      Risk Scale – 2
    • The personal information is transferred to a portable device (i.e., USB key, diskette, laptop computer), transferred to a different medium or is printed
      Risk Scale - 3

  8. Risk Impact

    Risk Impact to the Institution:
    • Reputation harm, embarrassment, loss of credibility
      Risk Scale – 4

    Risk Impact to the Individual or Employee
    • Inconvenience
      Risk Scale – 1
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