Expanded Security Infrastructure Program Funding: Budget

 Download the budget template (Excel 82 KB)

(HTML version for reference only)

Budget Template Instructions

Introduction

This budget template is completed in 4 simple steps, as described below.

• Step 1 - Review these Instructions
• Step 2 - Complete the Budget (i.e. enter your project's quoted expenses)
• Step 3 - Calculate Tax Implications (using our simple tax tool)
• Step 4 - Review the Budget Summary

Each 'step' is accessible below by clicking on the yellow tabs. Steps should be completed in order.

Step 1 - Review Requirements

Before proceeding to Step 2, ensure you have read all instructions and that you have acquired all quotes from the vendors who will realize your project. Your budget must be solely based on the goods and services in your quotes, with the exception of in-kind contributions. Completion of this budget template does not guarantee that the program will cover the listed expenses if successfully selected.

We recommend you take a brief look at each section, accessible by the yellow tabs below, before starting to better understand how your budget will come together. 

Step 2 - Budget Instructions

In this step, your organization will enter each quoted expense related to your project proposal. All expenses should be directly attributable to a quote with the exception of in-kind contributions.

Adding an Expense

To add an expense, start with the left-most column (Column 'A' / Project Expense Name), filling the information from left to right for each expense line Your cost-share for each expense is automatically calculated as 50% covered by your organization and 50% covered by Public Safety Canada. If the cost-share is incorrect for the expense, see below section on 'Cost-Share Distribution Modifications' for additional instructions. Please note that Public Safety Canada is not responsible for the maintenance of the security equipment obtained through this program and ineligible expenses will not be covered.  

Only include cash/in-kind contributions that are confirmed. This would be any contribution that a source has indicated they will provide when/if the project takes place. If contributions from other sources are not confirmed, they should not be included in the budget. The organization's funding portion cannot come from other government sources.

Expense Categories

Each expense must be attributed with an appropriate expense category. Please select the most appropriate option to the best of your knowledge.  

Cost-Share Distribution Modifications

Your cost-share for each expense is automatically calculated as 50% covered by your organization and 50% covered by Public Safety Canada. If the cost-share distribution needs to be modified for the expense line, two simple processes must be followed.

1. For increases in your organization's contribution above 50%, simply increase the amount in Column 'D' as desired. The Public Safety Canada portion will be automatically adjusted.

2. For expenses where an in-kind contribution is applicable, simply add the in-kind amount in Column 'E'. Please name all sources (name of person or organization) for each in-kind contribution in column 'G'. Note that the vendors chosen to perform the work are ineligible to provide the in-kind contributions.

Additional Column Information

Project Expense Name - Column 'A'

Fill in the name of the expense. The name  should match what is shown in the associated quote. Please ensure to add the vendor associated with the expense in Column 'G'. You may add additional information in the comment section of column 'H' if necessary to specify  what the expense is.

Expense Category - Column 'B'

Select the appropriate category that best describes the expense from the drop-down menu. Description of each category can be found in the Step 2 Help table below.

Organization Funding (Cash) - Column 'D'

This column is automatically calculated for your convenience however you may overwrite the formula (i.e. enter a new amount manually) to make corrections if necessary. Enter the cash contribution amounts to be provided by your organization and which originate from a non-government sources in Column 'D' (i.e. indicate the amount of privately acquired funds to which your organization will be using to fund the expense). Generally, a cash contribution would appear in the organization’s ledger as revenue (cheque, transfer of funds, direct deposit, etc.). If your organization intends to cover above 50% of the expense, you will need to manually enter the amount. The Public Safety Canada contribution amount will automatically be calculated for you.

In-Kind Contribution - Column 'E'

This is the value of a non-cash contribution of goods or services (i.e. an in-kind contribution), offered free of charge or when another entity pays on behalf of the organization. These contributions are limited to 10% of the total project cost. You must specify if a contribution from another non-governmental source is cash or in-kind. Note that the vendors chosen to perform the work are ineligible to provide the in-kind contributions. Similarly, enter in-kind contribution amounts in Column 'E' and name all sources (name of person or organization) for each in-kind contribution in column 'G'.

Vendor - Column 'G'

Indicate which vendor(s)/supplier(s) has quoted each of the expenses in this column. This makes it easy to review your budget and ensure you are not missing any expense items. Expenses not outlined in the budget may not be considered for funding. Please use the business name that appears on the quote.

Step 2 Help - Budget Expense Categories

The expanded SIP funds up to 50% of the cost up to a maximum of $100,000 per project.  The expanded SIP also funds up to 50% of the costs of hiring time-limited security personnel, up to a maximum of $500,000.

Step 3 - Tax Tool Instructions

For this section, we evaluate the tax implications for your project to provide you with a clear estimate of what your project's true cost will be. As a non-profit organization, you are likely receiving a provincial and federal tax rebate on goods and services. As such, not all taxes will be covered by the program. Our tax calculator makes it easy to determine your eligible tax rebate for your project. To complete this step, you must know your operating jurisdiction (province/territory) sales tax as well as the rebate percentages applicable to your organization. To use the tax tool, please follow a simple two-step process as described within Section 3 (tax tool).

Note that if your organization does not receive a sales tax rebate (although most incorporated not-for-profits do), please leave the green boxes blank.

Step 4 - Budget Summary Instructions

This section provides you with a financial overview of your project. All calculations are derived from information provided in Steps 2 and 3. Please review to ensure your project is being accurately represented.

Tax Implications

Not all taxes will be covered by the program. Our tax calculator makes it easy to determine your eligible tax rebate for your project.

To use the tax tool, please follow a simple two-step process:

1. To complete the red boxes (lines 10 and 13), please select your organization's province or territory in Box C6. The correct sales tax will be populated for you. You may reference the rates table provided by the Canada Revenue Agency by clicking the link in Box F8.
2. To complete the green boxes (lines 11 and 14), please provide your tax rebate information based on your organization. If your organization does not receive tax rebates or they are not applicable, you may leave them blank.

For helpful tips on completing your application, please refer to the following resources:

• Application form;
• Expanded information brochure; and
• Budget template.
• Questions and Answers.

Date modified:

2023-11-10